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CONTENTS

Introduction

Welcome to the AAR’s Annual Meeting proposal submission site known as INSPIRE. This document aims to give you an overview of the process of submitting a proposal through the INSPIRE System. If you find that you still have questions or need support, email us at support@aarweb.org, and we will do everything we can to help you.

 

Home Page

The first page you will come to is the Home Page.

From here, you can navigate to a number of different resources by clicking on their respective buttons. Clicking on My Account or Manage Proposals will bring you to the Login page.

 

General Call Instructions and Accessing the Call for Proposals

Use the General Call Instructions under the Instructions tab for answers to any of your questions before reaching out to annualmeeting@aarweb.org.

To see each Unit’s Call for Papers, click on Program Units tab at the top, and select the Unit whose call you would like to see. You can also access a PDF file of all of the Calls by clicking on Call for Proposals PDF tab at the top.

 

Logging In

To create or access your proposals you will need to log in.

Please DO NOT create a new guest login if you have been an AAR member in the last 10 years.

Member in the Last 10 Years

Click Use AAR Login.

Not a Member in the Last 10 Years

Create a guest login, making sure to fill in your First and Last Name, Email Address,  Institution (if you do not have an institution: U.S. - city and state; international city and country), and create a password.

Please note that you cannot use diacritics (such as à or é) in the password field, so type it with standard Latin characters.

Click Register when you have input your information.

Logging in with a Guest Account

Enter your email address and password and click Login.

Forgot Your Password?

Click lost password? and input your email address associated with your account.

 

Accessing and Managing Your Proposal(s)

If you hover over the MY ACCOUNT tab at the top, you are able to access My Applications with additional options to go directly to All, Incomplete, or Complete applications. You are also able to change your profile information, password, and logout.

You are also able to review your proposals by click Review My Proposals by hovering over the top tab, Manage Proposals.

 

Creating a Proposal

To create a new proposal, hover over Manage Proposals and click Start a New Proposal.

 

Contact Details Page

You will be taken to the Contact Details Page. Check to make sure the information is correct. Then click Save and Next.

Note: Save will only Save, to go to the next page you must click Save and Next.

 

Proposal Information Page

Choose your Proposal Type

Once you are on the Proposal Information page, you need to choose the type of proposal you wish to make. There are three types of proposals: Paper, Papers Session, and Roundtable Sessions.

·         A Paper Proposal is a paper written by you, and perhaps co-authored by others.

·         A Papers Session Proposal is a proposal for a complete session of different papers on a theme, complete with a presider, multiple papers, and (optionally) a respondent. A short abstract and a longer description is required for each paper in the session. Presenters in a Papers Session must submit their proposals to the Papers Session organizer, who in turn is responsible for inputting them into INSPIRE.

·         A Roundtable Session Proposal is a proposal of a complete session, including a presider, a list of panelists, and (optionally) a respondent, all of whom will speak (ex temporé) on a common theme.

Use the dropdown field to select the type of proposal you would like to submit.

Proposal Title

The AAR uses the Chicago Manual of Style as a guide for their formatting. As a rule of thumb, capitalize all words except articles, conjunctions, and prepositions.

Choose Your Program Unit(s)

After selecting the type of proposal, you need to choose the Program Unit(s) to which you wish to submit your proposal to.

To select a program unit, click the Program Unit – First Choice dropdown field and select the unit, and select the appropriate unit from the dropdown menu that appears.

If you would like to add a second Program Unit, repeat the selection process in the Program Unit – Second Choice dropdown field.

Note: If a Program Unit feels your proposal will fit better in a different Unit, they will forward the proposal to the appropriate unit.

Submitting to Co-sponsored Sessions

To submit to a cosponsored session as noted before in the Choose Your Program Unit(s) section, select the dropdown menu and scroll to “COSPONSORED SESSION: [unit names], and select the correct grouping from the dropdown menu. Do not submit your proposal to each sponsor individually, as this will use up both of your allowed proposal submissions.

Note: DO NOT submit a proposal to both a co-sponsored session and one of its constituent sponsoring units.

Submitting to Special Sessions or Exploratory Sessions

To submit a Special Session or an Exploratory Session, select the dropdown field (in the Program Unit - First Choice only), scroll down and click the appropriate option.

       

Note: Special Sessions and Exploratory Sessions MUST be proposed as Roundtable Sessions or Paper Sessions. Otherwise, the proposal will automatically be rejected.

Description and Abstract

You will need to provide a description for your proposal. This is the information that the Program Unit Steering Committee(s) will use to judge your proposal. You will have 7,500 characters to make your case for your paper, roundtable, or papers sessions proposal. Please do not include identifying information in the text of your submission. Doing so will compromise the anonymous-review process and may jeopardize the acceptance of your proposal.

Most formatting will be taken care of automatically, but you can use the editor bar at the top of the text field to use formatting like italics, bold, underline, and strikethrough. You cannot create footnotes, but you may use end notes (which must be added at the end of your description—there is no separate box).

Then enter an abstract of 1200 characters or less (to be published in the online Program Book if your proposal is accepted).

Tags

You are able to enter tags to help users search for your proposal. To add a tag, type the word(s) and separate tags with a comma (e.g. Buddhist, Buddhism).

DO NOT FORGET to click Save and Next to continue, or Save if you wish to come back to the proposal.

DO NOT click the back button. Only use Prev to go back to previous pages.

 

Papers Page

This page appears for Paper Sessions Proposals (if you are working on a Paper Proposal or Roundtable Proposal, you can skip to 4.4). Here you can add papers by clicking Add Paper.

Additional fields will appear.

Paper Title, Paper Description, and Paper Abstract

See above for Title Instructions and Description, and Abstract Instructions.

Adding Authors to the Paper

Here you can enter information about the author of the paper you are adding. In the search box, begin searching for the person using LAST NAME, FIRST NAME or using their email.

*It is important that you add participants through the AAR’s member database. Anyone who has been a member of the AAR in the last 10 years is in the database – it is not restricted to current members, so please use this method of adding participants first to avoid confusion further in the process.

If you cannot find your author in the search, please enter their First Name, Last Name, Institution (if they do not have an institution: U.S. - city and state; international city and country), and Email in the respective fields.

Then indicate whether you have an additional author to add.

Repeat “Adding Author to the Paper” to add more Authors to this paper.

Click Add at the bottom left of the page.

You will be taken back to the Paper Listing page where you can add other papers.

To add another Paper(s), click Add Another Paper and repeat Papers Page instructions until you have added all of the papers you wish to add to the session.

 

Participants Page

Paper Proposal

Here you will include the authors of the paper. Include yourself in the listing if you are an author of the paper.

Click Add Author.

Here you can enter information about the author of the paper you are adding. In the search box, begin searching for the person using LAST NAME, FIRST NAME or using their email.

*It is important that you add participants through the AAR’s member database. Anyone who has been a member of the AAR in the last 10 years is in the database – it is not restricted to current members, so please use this method of adding participants first to avoid confusion further in the process.

If you cannot find your author in the search, please enter their First Name, Last Name, Institution (if they do not have an institution: U.S. - city and state; international city and country), and Email in the respective fields. Then click Add.

If you have another author to add, click Add Another Author and repeat what you previously did. If you are done, click Save and Next.

Papers Session Proposal

Here you can add your Presider and Respondent.

Under each section for Presider and Respondent, use the search box, begin searching for the person using LAST NAME, FIRST NAME or using their email.

*It is important that you add participants through the AAR’s member database. Anyone who has been a member of the AAR in the last 10 years is in the database – it is not restricted to current members, so please use this method of adding participants first to avoid confusion further in the process.

If you cannot find your author in the search, please enter their First Name, Last Name, Institution (if they do not have an institution: U.S. - city and state; international city and country), and Email in the respective fields.

                        

Do not forget to click Add at the end of adding your Presider and Respondent.

Roundtable Session Proposal

Here you can add your Presider, Panelists, and Respondent.

Under each section for Presider, Panelists, and Respondent, use the search box, begin searching for the person using LAST NAME, FIRST NAME or using their email.

*It is important that you add participants through the AAR’s member database. Anyone who has been a member of the AAR in the last 10 years is in the database – it is not restricted to current members, so please use this method of adding participants first to avoid confusion further in the process.

If you cannot find your author in the search, please enter their First Name, Last Name, Institution (if they do not have an institution: U.S. - city and state; international city and country), and Email in the respective fields.

                        

Do not forget to click Add at the end of adding your Presider, Panelists, and Respondent.

 

Additional Details Page

On this page, you can indicate additional details of your proposal including Audiovisual Requirements, Sabbath Observance, Accessibility Requirements, and any Comments (this includes special requests the AAR Office needs to be aware of in case your proposal is accepted).

 


 

*NOTE: When you are finished and are ready to submit your proposal, click Save and Finalize. Clicking Save will not submit your proposal, but if you click Save, you can return to your proposal at a later time to continue working on it. 

 

Click OK to complete your submission.

 

Congratulations! You have submitted your proposal. You will get the message below. 

And you will also recieve a confirmation email from annualmeeting@aarweb.org.